Scribe vs Whale (2026): Step Guides or a Full SOP Platform?
Vorec Team · 2026-10-22 · About 4 min read
Scribe captures a workflow and turns it into a step-by-step guide; Whale is a broader SOP and training platform (a library of procedures, training flows, quizzes and an AI assistant) that also converts recordings into SOPs. They price differently too: Scribe charges per seat, Whale per creator, with readers ("members") on Whale not paying as creators. Facts come from Scribe's pricing page captured 15 October 2026 and Whale's pricing page retrieved as text on 22 October 2026 (rendered billing toggles not verified for Whale); we did not test either tool, and "not checked" means we could not confirm it. Vorec, which publishes this page, is covered at the end.
Side-by-side
| Scribe | Whale | |
|---|---|---|
| Built around | Capturing a process as a written step-by-step guide | A central SOP library with training flows, quizzes and an AI assistant |
| Free plan | Basic: web capture, link and embed sharing, "Share as video" | Free: 1 creator, up to 10 members, 20 Playbook items, 20 AI credits once |
| Paid entry | Pro Personal $35 a month ($25 annual), from one seat | Scale $399 a month ($249 annual) for 3 creators |
| Team plan | Pro Team $29 per seat ($23 annual), five-seat minimum | Advance $799 ($499 annual) for 5 creators |
| Extra people | Each seat is paid | Extra creators $39 ($29 annual) on Scale, $49 ($39) on Advance; members have caps that the pages do not state for paid plans |
| Recording to SOP | Video import on Pro (MP4, MOV, WebM, MKV up to 30 minutes, 500 MB) | Screen recorder and video-to-SOP conversion on every plan |
| Document export | PDF, HTML, Markdown and Word on Pro plans | PDF and editable Word from Scale |
| Training features | Not checked | Training flows (1 / 5 / unlimited) and knowledge quizzes (1 / 15 / unlimited) by plan |
| AI voiceovers | Not checked | Advance and Enterprise |
| AI credits | Not checked | 50 / 100 / 250 per creator a month (Scale / Advance / Enterprise) |
Cost for a team of five, annual billing
Our arithmetic from the displayed prices. If five people all write guides:
- Scribe Pro Team: 5 x $23 x 12 = $1,380 a year.
- Whale Advance: $499 x 12 = $5,988 a year (5 creators included).
- Whale Scale plus two extra creators: ($249 + 2 x $29) x 12 = $3,684 a year.
If only one or two people write and the rest read, Whale's split between creators and members changes the maths; check the member cap for your plan with Whale, since the paid-plan caps are not published.
Which to choose
Choose Scribe if you want fast, cheap step-by-step guides that people follow on screen, and each author can have a seat.
Choose Whale if you are building an onboarding and training system: SOPs in one library, training flows with quizzes, an AI assistant that answers questions from your docs, and readers who do not need paid seats.
Where Vorec fits
If the deliverable is a narrated video rather than a document library, Vorec records with its own macOS recorder or takes an uploaded recording, drafts narration matched to each on-screen step, voices it and generates a written guide from the same capture. Plans: a 7-day trial with 100 credits and no card, then Starter $9, Pro $24 or Business $59 a month. See Scribe alternatives.
Frequently asked questions
Is Whale cheaper than Scribe?
Not for small teams: Whale's paid plans start at $249 a month on annual billing for three creators, against Scribe Pro Team at $23 per seat. See Scribe pricing.
Does Whale have a free plan?
Yes: 1 creator, up to 10 members and 20 Playbook items, with 20 AI credits once.
Can both turn a recording into an SOP?
Yes. Whale lists video-to-SOP conversion on every plan; Scribe imports videos into guides on its Pro plans.
Which is better for employee training?
Whale, if you need training flows and quizzes alongside the SOPs. Scribe focuses on producing the guides themselves.
Related reading: Scribe vs Tango, Trupeer vs Scribe, SOP training videos and the alternatives and comparisons hub.
Turn a recorded process into a narrated video and a written guide. Start the 7-day trial: 100 credits, no card. Trial includes up to 3 projects; exports carry a watermark.